Message from the President
Happy 150th Canada! As we approach July 1 and what for many is the start of summer, the weather is finally starting to warm up.
Just a quick note to say ‘Welcome back all’ and to introduce a new addition to our team, Jean Marques, who has agreed to help out on the board. She has a great deal of legal and insurance related experience which will be invaluable with the diligence we are doing on lease renegotiations.
As some of you may have heard, the First Nation suffered the tragic loss of Randy Tabobondung on May 18th. I believe many islanders knew Randy and have had work done by him in the past. Our heartfelt condolences go to his family and to the First Nation community for their loss.
On a brighter note, I look forward to seeing all of you at the AGM in a few weeks, stay safe and enjoy the nice weather.
President – PICA
From the Board:
The May 24th long weekend has come and gone and hopefully all cottagers have now settled in for the summer season. The Board wishes everyone a Happy 150th Canada Day. We hope you all enjoy your celebrations with family and friends.
In March we sent out an update concerning the Wasauksing First Nation (WFN) and the results of their Land Code vote. If you haven’t read this important update we encourage you to do so. As more information becomes available we will pass it on to you either through future newsletters or special updates.
Annual PICA Membership dues 2017
Annual Membership dues of $50.00 are now due. For those of you who have already paid your 2017 dues, thank you. For those who have not paid we ask that you do so as soon as possible. We understand many of you prefer to pay when you attend the AGM We will be happy to accept payment at this time however it does tend to slow down the start of the meeting and we are currently working on accepting Membership Fees electronically to make it easier for them to be paid.
For payment and issuance of your 2017 PICA sticker in the meantime, please contact:
Carol Heaslip via email: email@example.com
or you can send your cheque to: PICA, P.O. Box 686, Parry Sound ON P2A 2Z1.
Please be sure to indicate your Lot # and which year you are paying for.
At this time we still have quite a few cottagers who have not paid their 2016 Annual Membership dues of $50.00 which are now well overdue and we would appreciate your prompt payment. You can check your status of payment and / or make payment by contacting Carol Heaslip.
Special Assessment – Report
Below, you will see an updated list by cottage number – effective , June 9, 2017, of all of the cottagers who have currently paid their “special assessment”. If you have paid and don’t see your cottage number on this list, please contact Carol Heaslip.
* Partial payment received.
As a reminder to all, particularly new cottagers who have come to Parry Island over the past few years, we thought it would useful to provide some background and additional insight into the “Special Assessment”.
At the PICA Annual General Meeting held on July 20, 2013 your Board of Directors outlined our goal of obtaining an extension to the term of our sublease (due to expire in 2032) and stated that we would need to retain services of legal experts to guide us through negotiations. Two motions were unanimously passed by the membership. The first approved a $200 Special Assessment per cottage to help defray legal costs. This amount was based on reasonable estimates for the legal work that needs to go into research, preparation for negotiations, the negotiation itself and of course final documentation. This assessment also took into account current monies available.
We have had some feedback that during previous negotiations, not all of the monies contributed were used. Needless to say Legal costs have soared since the last lease negotiation, averaging $500 to $1,000 per hour or more, so to avoid having to raise funds in the middle of negotiations, we want to be prepared in advance. A second motion was also approved giving the PICA Board of Directors the mandate to negotiate a lease extension with WFN subject to approval by PICA membership.
Unfortunately making headway in starting negotiations has weighed heavily on the outcome of the recent Land Code vote. This has now been concluded and we will be pursuing negotiations directly with WFN at this point in time.
It goes without saying that a successful conclusion to these negotiations benefits all cottagers, as well as future generations where cottage ownership is passed down through the family.
Please remember, PICA is representing and negotiating the lease extension on behalf of the entire “membership”, however only paid up members (Annual PICA dues as well as the Special Assessment) will be eligible to vote on accepting terms of the new lease. If you have not yet paid please do your part and join your fellow cottagers in supporting this process with payment of the Special Assessment.
WLI have advised that Waste Station days for cottagers are now Wednesdays (5-8pm), as well as Saturdays and Sundays (9am – 4pm).
Website Update and SPAM Email
On behalf of the board I would like to apologize for the previous email you may have received from the PICA website. We had a user account issue that led to some SPAM posts to the website, which were automatically sent to our email list. No member personal information was compromised, and we have fixed the issue, removed the account, and this should not happen again.
If you ever receive an email from PICA that you think is not appropriate, or SPAM, please don’t hesitate to get in touch with us at firstname.lastname@example.org and we will look into the matter immediately.
WLI have given preliminary indication that road construction (the next 1.7 kms from the sugar bush shed) will not be completed until 2018. Cottagers have apparently advised WLI that, with the poor condition of some of the culverts work on the old part of the road could be detrimental to road traffic and this work needs to be completed first. With regards to regular grading and general repairs to parts of the road a schedule is currently being put together between WLI and WFN Public Works. We are chasing WLI on both issues and as soon as we have firm dates/schedule we will issue a special update.
Maintaining PICA Members contact list
PICA maintains a contact list for each cottage. It’s important that we keep our records up to date. We would ask that you please contact Carol Heaslip if you change/sell your cottage; change the leaseholders name on your cottage; change your home address; cottage telephone number or your home/cell telephone number(s) and/or if you change or add an email. If you sell your property, please share PICA information with the new owners and/or the real estate agent.
Rob Mills (Lot 226) – email@example.com or 416-731-8117 – President
John Bick (Lot 51) – firstname.lastname@example.org or 905-304-7250 – Secretary
Carol Heaslip (Lot 37) – email@example.com or 705-746-9535 – Membership Chair
Ted Green (Lot 127) – firstname.lastname@example.org or 705-746-7341- Director
A reminder to all cottagers to have your water supply checked on a regular basis. The West Parry Sound Health Centre has a kiosk in the Mall at the North end of Parry Sound. You can pick up your water testing kits there along with instructions.
Annual Lease Payments to WLI
As per the WLI Newsletter and individual letters sent to Cottagers, the Annual Lease Payment to WLI is due May 1st with penalties being applied for late payment. WLI has stipulated that methods for payment are certified cheque or money order. However, the lease does not stipulate how payment shall be made, just that it must be made and is Due May 1st. We encourage all Cottagers to ensure payments arrive by May 1st each year as per the lease agreement. We will be discussing methods of payment with WLI in the near future.
Due to the sensitive nature of this information, we will no longer be publishing the annual financials where non-members may be able to view them, however, If any member would like to receive a copy of the PICA financials, please contact one of the members of the board listed above and a copy will be provided to you.
Annual General Meeting
The PICA Annual General Meeting (AGM) will be held on Saturday July 15th, 2017. This year the venue has been changed to the Bobby Orr Arena, 7 Mary Street, Parry Sound. The meeting will be held upstairs and will commence with Registration at 9:00 a.m. with the meeting commencing at 9:30 a.m. Refreshments and snacks will be available.
Please be advised attendance at the AGM is restricted to paid up members only. (annual PICA membership dues) If you have not paid these dues prior to the commencement of the meeting you will not be able to attend. If you are unable to attend, you may vote by proxy. Please see the attached page for instructions on how to do so.
PICA PROXY FOR ANNUAL GENERAL MEETING OF MEMBERS TO BE HELD SATURDAY, JULY 15, 2017
In order for a quorum to exist at the July 15th, 2017 Annual General Meeting (AGM), we require a specific number of attendees and/or proxies. If you are unable to attend the July 15, 2017 AGM, please send the Board of Directors your meeting proxy. You may send the proxy in one of two ways:
Fill out and mail the proxy below to: PICA, Box 686, Parry Sound ON P2A 2Z1, or
Send an e-mail to Carol Heaslip (email@example.com) with these words: “I hereby agree to provide a meeting proxy to the PICA Board of Directors for the Annual General Meeting Scheduled for July 15, 2017.”
PICA PROXY FOR ANNUAL GENERAL MEETING OF MEMBERS TO BE HELD SATURDAY, JULY 15, 2017
The undersigned member of PICA, hereby appoints Rob Mills, or failing him, , as proxy for the undersigned to attend and vote for and on behalf of the undersigned, at the Annual General Meeting of Members of PICA, to be held on July 15, 2017, and at any adjournment or adjournments thereof, with full power of substitution and with all the powers which the undersigned could exercise if personally present and with the authority to vote at the said proxy’s discretion.
Dated this day of , 2017.
Signature of PICA member
Name (please print)
This newsletter is sent on behalf of PICA [Parry Island Cottage Association] and is intended for PICA members in good standing only. It is not for redistribution to non-PICA members. If you are not the intended recipient, you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. PICA accepts no liability for the content of this newsletter, or for the consequences of any actions taken on the basis of the information provided, unless that information is subsequently confirmed in writing by the Board of Directors of PICA. If you have received this in error please contact the sender via email.